There is an opening for a project employee responsible for producing an Aalto University manual on event management and to support the implementation of the Aalto sustainable campus principles.
Aalto University and the Aalto University sports association, Aalto-yliopiston urheiluseura, invite applications for a position of project employee to produce an Aalto University manual on event management and the measures taken to implement the Aalto sustainable campus programme.
The duty of the employee will be to produce a manual for event management at Aalto University. The manual issues guidelines on event management in accordance with the goals of the Aalto sustainable campus. The manual will be created in connection with the implementation of the SELL Student Games 2012. The experiences gained during the project will serve as the basis for a guideline produced on event management in line with the goals of sustainable development at Aalto. The SELL Student Games 2012 will be organized on the Otaniemi campus in Espoo on 17–20 May 2012. Alongside the project, the employee can also write his/her master's thesis.
In accordance with the Aalto University strategy, a sustainability plan is being prepared for the university. Sustainable development has relevance for both the everyday of the university and the contents of its teaching and research. The coordination of the measures taken to implement the sustainability plan is the responsibility of the Aalto Facility Services. Additional information for instance at http://www.aalto.fi/en/about/sustainability/
The traditional and international SELL Student Games will be one of the biggest Finnish sports events in 2012 in terms of the number of participants. It will be hosted by the Aalto University sports association and the Aalto University student union in collaboration with Aalto University and the City of Espoo. The games consist of 16 different events, expected to draw altogether 2000 participants and 250 volunteers, the majority of whom will lodge and eat on campus. Additional information: http://sell2012.fi/ Aalto University Communications, Marketing, and Events is in charge of planning, coordinating and producing the services and tools for internal and external communication and marketing to the university schools and other units in a centralized manner. The tools of communications and marketing include various events, ranging from the most traditional academic ceremonies to expos and seminars.
The principles of sustainability must permeate all major areas of operations related to events:
· events, happenings, ceremonies, expos
· communications, marketing, event materials, gifts
· operations of the event management office/competition venue, temporary construction
· prevention, sorting and recycling of waste, and related guidance/instruction during events
· accommodation
· catering
· transportation
· employees and volunteers
· collection of information, reporting, measurement of effects
· and any other relevant areas.
Coordinator for Sustainable Development Meri Löyttyniemi will act as the supervisor for the project employee. In addition, the work of the employee will be guided by Master of Ceremonies Jessica Sinikoski, who is in charge of the strategic events at the Aalto University Communications, Marketing, and Events unit, and the Secretary-General of the games, Anna Lee. The manual for event management must cover all the most typical event types of Aalto University and to describe the associated codes of practice with the help of illustrative examples from the Aalto context.
If the student writes a thesis during the project, the student must propose an instructor for the thesis. The instructor will contribute to the selection of research methods and gathering of research material.
Successful candidates have:
· applicable studies either at Aalto University or elsewhere
· expertise in sustainable development and the environmental sector
· previous work or other experience of event management
· experience of communications and fluent communication skills
· ability to comprehend vast entities
· a practice-oriented approach and flexible use of time
· good problem-solving skills
· In addition to Finnish and English, other language proficiency is considered an asset.
To apply, send an application letter, CV and transcript of records to meri.loyttyniemi@aalto.fi no later than on Sunday 4 September 2011. The start date is negotiable, and work will continue until 22 June 2012. The total compensation paid for the employee is 12 000 euros (6 months à 2000 euros of full-time work divided into about 10 months). Due to the part-time nature of the work, the employee can study alongside work. The desk of the employee will be situated on the Aalto Otaniemi campus in connection with the SELL Games administrative office. Additional information:
Additional information on strategic events: Master of Ceremonies Jessica Sinikoski, jessica.sinikoski@aalto.fi, tel. +358 50 590 5818.